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- Check Webex Settings: Go to Start Cisco Webex Meetings Desktop App Settings Preferences. Click on the Calendar tab. Check the Microsoft Outlook box. Select Apply. If the Webex toolbar still does not appear, try the following: Try uninstalling and re-installing the Cisco Webex Productivity Tools App, then restart Outlook.
- In the past, you could download injection based native plugins in Outlook for Mac. Once this block is in place, you'll no longer be able to use these. For example, if you use WebEx to create online meetings in Outlook for Mac, you'll no longer be able to do so with the injection-based native plugin.
Cisco Webex is globally available, secure and optimized to eliminate delays so that everyone has an amazing experience no matter where they are. Work more effectively with intelligence built into your meeting, providing insight about participants, detecting and reducing disruptive noises, and pairing your mobile device apps with meeting room systems for ease of meeting start and sharing content. Before you get started adding the Plugins, close Outlook, then open it back after the plugins have installed. Go to msstate.webex.com and signin to Webex with your [email protected] email and NetPassword, then Duo authenicate. In Webex, select Downloads in the left.
© Luis Alvarez/Getty Images Adding a Webex plug-in to Outlook makes it easy to schedule video meetings directly from your email calendar. Luis Alvarez/Getty Images- You can add a Webex plug-in to Microsoft Outlook from the 'Download' page on the Webex website.
- If you create a lot of Webex meetings, you might find it's easier to do it within Outlook rather than using the Webex desktop app.
- Once installed, you can find a button to create Webex meetings in the Outlook Calendar.
- Visit Business Insider's Tech Reference library for more stories.
If you use Webex frequently, you might find it easier to schedule meetings directly from within Microsoft Outlook rather than launching the standalone Webex desktop app and doing it from there. Cisco offers a free plug-in for Outlook which you can install with just a few clicks.
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![Webex Webex](/uploads/1/1/7/9/117906709/734873379.jpg)
How to add Webex to Outlook
1. If Outlook is running, close the program – it needs to be closed to install the Webex plug-in.
2. Open Webex in a web browser and sign in if you're not already.
3. In the navigation pane on the left side of the webpage, click the 'Download' button, which is shaped like a downward arrow.
© Dave Johnson/Business Insider Click the 'Download' icon on the left side of the page to find the Webex plugin. Dave Johnson/Business Insider4. On the 'Download' page, scroll down to Cisco Webex Productivity Tools and click 'Download.'
© Dave Johnson/Business Insider Find the Cisco Webex Productivity Tools and click 'Download.' Dave Johnson/Business Insider5. When the download is complete, install the productivity tools.
6. Start Outlook and go to your Calendar. Create a new meeting and you should see 'Add Webex Meeting' in the toolbar.
© Dave Johnson/Business Insider When you create your meeting, click 'Add Webex Meeting' to automatically insert all the information your attendees need to join the meeting. Dave Johnson/Business Insider7. To automatically create a Webex invite with log-in information in the meeting details, click 'Add Webex Meeting.'
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Schedule, edit, or cancel meetings from Microsoft Outlook for the Mac.
Scheduling Webex Meetings from the Outlook Desktop Client is easy.
Advantages
- Not having to go to a website to add a Webex Meeting to your newly created or existing meetings
- Ability to just click a single button to make your meetings a Webex Meeting
- Easy to view your calendar and others when scheduling
Requirements
- Webex Productivity Tools must be installed. Click here for instructions on how to download.
- Ensure Outlook is closed when installing Webex Productivity Tools.
Guide to Start Scheduling a Webex Meeting
- Open your Outlook Desktop Client and navigate to your calendar.
- Navigate to the Cisco Webex button on your menu bar (If you don't see the Cisco Webex icon, expand your window view and look to the far right as it will most likely be the last icon on your menu bar).
- Note - Make sure you choose the furthest Cisco Webex icon if you see two Cisco Webex buttons on your menu bar
- Click the drop down icon and select Schedule Webex Meeting.
Enter Your Meeting Information:
To: You may enter and send anyone a meeting invitation to join your meeting who has an email address
Subject: Subject of your meeting
Select Date and time.
- If you wish to have a meeting that meets every Monday of the week, for example, select the Recurrence icon.
Webex Outlook Plugin Download
You cantype any message you want to your attendees, but you must type above the line that says -'Do not delete or change any of the following text.' When you send the message, Webex will populate the lower part of the email message with the Join Meeting information, below your text, thus completing the 'Meeting Invitation'.- If you type below, 'Do not delete or change'... the meeting will not have the Join Meeting Information it needs.
You are now ready Send your Webex Meeting invite.
Available Settings Before Sending the Invite
- Click on Change Settings next to the Cisco Webex Icon you selected when you started to schedule a Webex Meeting
Designating an Alternate Host
A meeting cannot begin unless a host starts the meeting. If for some reason the host cannot start the meeting, then the meeting cannot take place for anyone unless they have the Host Key. It may be advantageous to designate an alternate host. This can be done where it says Alternate Host under Change Settings. Only a UW Madison Webex Account holder can be selected as an alternate host. They will receive an email saying they have been selected as an alternate host with the host information.
If you do not see the name of the person you'd like to designate as an Alternate Host, then you have not entered their email in the TO field when starting the message. Close out of Change Settings and go back to the To: field and enter their email.
Prevent Attendees from Calling-in to the Toll Number
Webex Outlook Plugin Mac Not Working
Another options is to not display the phone number when sending out the meeting invitation so your attendees only join using their computer for audio. To do this, select Change Settings, then select the drop down for Audio Connection. By selecting Use VoIP Only, the phone number will not be displayed and no phone dial in will be enabled for that Webex Meeting.
Webex Outlook Plugin For Mac Download
Updating Attendees or the Date/Time of an already Scheduled Webex Meeting
Add Webex To Outlook Mac
- From your calendar, find the scheduled meeting and open the meeting invite.
- Add or remove the email addresses of the attendees and click Send.
- You can choose to send to ALL attendees or just the ones you added or deleted.
- Making changes to the date and time can be accomplished the same way you made changes to the attendees. This change will be sent to ALL attendees.
Please Note:
Webex Plugin Outlook 2016 Windows
You can schedule a Webex Meeting to an appointment using the Webex Productivity Tools integration to Microsoft Outlook.
Please be Aware of the Following:
- Not all the features available for scheduling Webex Meetings on our Webex site are available in the Webex Productivity Tools integrated with Outlook. This includes some of the recurrence patterns. For more info, see Recurrence Pattern Limitation for the Webex Integration to Outlook.
- The Webex Meeting invitations that you send will have the meeting's start time appear in the time zone that is set on your computer, and may not match the time zone preferences you have set on your Webex site.